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jack in the loop

a guide in 11 chapters · 42 min

Plan your wedding with Claude

A playbook for two people running a months-long wedding as one Claude project: what to tell it, what lives in a shared sheet, where it helps, and where it hands back to you.

published October 25, 2026 · facts checked October 25, 2026

A wedding is a small project with a big budget, two project leads, a few dozen vendors and a hard deadline. It runs for months. Most of the work is research, email, comparing numbers and remembering what you already decided. That's the part Claude is good at.

This guide sets Claude up for that job. It's written for a couple planning together. One of you can follow it alone, but the setup assumes two people who both need to see the same state of things.

The short version:

  • One shared sheet is the source of truth. Budget, guests, vendors, outreach, quotes, tasks, decisions. Claude reads it. You own it.
  • One Claude project per person, set up the same way. Same instructions, same files, same sheet. Sharing a single project between two people needs a Team or Enterprise plan, so the guide doesn't rely on it.
  • Claude drafts, you send. Every email to a vendor goes out from your own inbox, written or approved by you. Claude never writes as you to someone who thinks they're hearing from you.
  • Money, contracts, family and final picks come back to you. Claude lays out the options and flags the risks. You decide.
  • A 30-minute check-in once a week keeps it all moving.

Every claim about what Claude can do links to Anthropic's own help pages, at the foot of each chapter. Features and plans change, so if something here doesn't match what you see, trust the help page. Where a feature needs a paid plan, the guide says so and gives a way that works on any plan.

The couple in the examples, Sam and Riley, are made up. So are their vendors.

Chapters

  1. 01Why a project, and what it's forWhat a Claude project gives you over a pile of chats, what it's good at in wedding planning, and what it shouldn't touch.
  2. 02Setup for twoTwo accounts, two projects, one shared folder and one sheet. The project instructions to paste, the files to add, and the connectors worth turning on.
  3. 03The planning sheetThe tabs, the columns that earn their place, and three ways for Claude to read and update the sheet without it drifting.
  4. 04The details to give Claude up frontThe brief: date, place, guest count, budget and who's paying, priorities, deal-breakers, accessibility and family constraints. How to get it out of two heads and into one file.
  5. 05Vendor research and shortlistsUsing web search and Research to build a shortlist that fits the brief, checking what Claude finds, and spotting the vendors to avoid.
  6. 06Outreach and the email strategyClaude drafts, you send from your own inbox. The templates, how to log replies, a follow-up rhythm, and how to compare quotes that don't look alike.
  7. 07When Claude hands back to youMoney, contracts, anything sent in your name, family, and final picks. What Claude does in each case, what you do, and the words that make it stop and ask.
  8. 08Contract reviewClaude can find the clauses, explain them in plain words and write your questions. It isn't a lawyer. What to look for, and when to ask a human.
  9. 09Theme ideas and designGetting from a folder of photos you both like to a palette, a feel and briefs your florist and stationer can work from.
  10. 10The wedding websiteA hosted service or a simple page you build with Claude. Either way, what never goes on it: your home address, anything that says the house is empty, and more detail than guests need.
  11. 11The weekly check-inThirty minutes once a week that keep the whole project moving: one prompt, one row in the sheet, three things for next week.
start with chapter 01Why a project, and what it's for→